Simplify Your
Supplier Management
Scattered supplier records and manual tracking lead to payment errors and strained relationships.
Centralize supplier information, track purchase orders, manage payables, and monitor performance directly from your phone.
What is Supplier Management?
Supplier management
involves organizing and overseeing your relationships and transactions with the businesses that supply your goods and services.
Effective supplier management ensures you have reliable partners, get fair prices, and maintain a smooth supply chain. It involves adding and maintaining accurate supplier information, tracking purchase orders, managing payments owed, and monitoring their performance to make informed decisions.
Core Components & Processes
Ficos streamlines supplier management for shopkeepers with a mobile-first platform, centralizing data, tracking purchases and payments, and providing performance insights—ensuring efficient operations and stronger supplier relationships.
Supplier Info & Onboarding
✓ Easy supplier addition
✓ Bulk import suppliers
✓ Edit & disable suppliers
✓ Centralized contact details
✓ Export supplier lists
Keep all your supplier information organized and up-to-date in one place, accessible anytime from your phone.
Purchasing & Payables
✓ Track purchase orders
✓ Monitor amounts owed
✓ Export orders per supplier
✓ Unusual payment alerts
✓ Streamlined payment oversight
Manage your purchasing cycle efficiently, track exactly what you owe, and ensure timely, accurate payments to suppliers.
Performance & Insights
✓ Supplier performance reports
✓ Analyze delivery timeliness
✓ Identify payment issues
✓ Data-driven supplier evaluation
✓ Financial overview context
Gain valuable insights into supplier reliability and address potential issues proactively with detailed performance data.
The Supplier Management Lifecycle
Managing suppliers effectively is crucial for a healthy business. Ficos simplifies each step—from adding suppliers and tracking purchase orders to managing payments and evaluating performance. Our mobile-first approach helps storekeepers maintain strong supplier relationships, control costs, and ensure a reliable supply chain.
Easily add new suppliers individually or import them in bulk using Ficos. Keep all essential contact and business details organized and accessible right from the start.
Learn how to add suppliers. | See how to bulk import suppliers.
Create, manage, and track purchase orders associated with specific suppliers. Monitor the status of your orders to anticipate stock arrivals and manage inventory effectively.
Keep a clear view of outstanding payments owed to each supplier. Track your payables accurately, prevent duplicate payments, and manage your cash flow better with timely insights and alerts for unusual activity.
See how to view and export suppliers owed. | Learn about unusual vendor alerts.
Evaluate your suppliers based on their delivery history and payment interactions. Use performance reports to identify reliable partners and address issues like delays or discrepancies proactively.
Maintain accurate supplier records by easily editing information or disabling inactive suppliers. Export comprehensive data lists, including supplier details, amounts owed, and order history for analysis or record-keeping.
Learn how to edit or disable suppliers. | How to export supplier lists. | How to export a supplier’s orders.
Ficos centralizes your entire supplier management process—making interactions smoother, payments accurate, and performance transparent. With Ficos, managing suppliers becomes a strategic advantage, helping you build a resilient and efficient business.
What You Can Expect
Who Can Benefit from Ficos Supplier Management?
Whether you’re managing inventory for a retail store, coordinating with multiple vendors for wholesale, or sourcing materials for services, Ficos simplifies your supplier interactions—improving efficiency, controlling costs, and strengthening your supply chain.
Retail Stores & Boutiques
✓ Supermarkets & grocery stores
✓ Fashion boutiques & apparel stores
✓ Electronics & appliance retailers
✓ Specialty stores & gift shops
✓ Pharmacies & health stores
Retailers use Ficos to manage relationships with multiple vendors, track purchase orders for inventory, and monitor payments owed, ensuring shelves stay stocked and finances are clear.
Wholesale & Distribution
✓ FMCG distributors
✓ Food & beverage wholesalers
✓ Electronics & automotive suppliers
✓ Building materials & hardware distributors
✓ Agriculture supplies dealers
Streamline communication with suppliers, manage bulk purchase orders, track large payables accurately, and evaluate supplier performance for better sourcing decisions.
Service Providers
✓ Restaurants & cafes
✓ Healthcare clinics & pharmacies
✓ Cleaning & maintenance services
✓ Beauty & wellness centers
✓ Event planners & caterers
Efficiently manage suppliers for ingredients, materials, or equipment. Track purchase orders, control costs by monitoring payables, and ensure reliable service delivery through effective vendor management.
Supplier Management Tools
Supplier Information
📝 Add Suppliers
Easily input new supplier details.
📝 Bulk Import Suppliers
Add multiple suppliers at once.
📝 Edit/Disable Suppliers
Keep supplier information current.
📝 Export Supplier List
Get a complete list of your suppliers.
Centralize and manage all your supplier contact information effortlessly.
Purchase Orders
📝 Manage & Track POs
Oversee purchase orders linked to suppliers.
📝 Export Supplier Orders
Get order history for specific suppliers.
📝 Order Status Visibility
Track the progress of your purchases.
📝 Inventory Linkage
Connect POs to inventory management.
Streamline your purchasing process from order creation to tracking.
Payables & Financials
📝 View/Export Suppliers Owed
Track outstanding payments accurately.
📝 Unusual Vendor Alerts
Get notified of potential payment issues.
📝 Payment Deadline Tracking
Manage cash flow effectively.
📝 Financial Overview
See payables within your broader finances.
Maintain control over your supplier payments and financial health.
Performance & Reporting
📝 Supplier Performance Report
Evaluate reliability and timeliness.
📝 Identify Delivery Delays
Address supply chain issues proactively.
📝 Analyze Payment Patterns
Understand interactions with each supplier.
📝 Data-Driven Decisions
Choose and manage suppliers effectively.
Use insights to build stronger, more reliable supplier relationships.
What our customers say
I have managed to track my expenses better and been able to budget and plan better
Nayebare Jenuario
★★★★★Business has never been managed better on an app than with Ficos! No hardware costs, no implementation costs, the LOWEST cost of ownership and business intelligence at your finger tips! Thx Ficos team
Fort High
★★★★★Excellent app Very useful for business
Christian TABARO
★★★★★Frequently Asked Questions
What is Supplier Management in Ficos?
Ficos Supplier Management helps you centralize supplier details, track purchase orders, manage payments owed, monitor supplier performance, and maintain organized records for efficient operations and strong vendor relationships. Learn more about the basics.
How can I add suppliers to Ficos?
You can easily add suppliers individually within the app. For adding multiple suppliers efficiently, Ficos also provides a bulk import feature using a CSV file.
How do I manage Purchase Orders (POs) related to my suppliers?
Ficos allows you to manage and track purchase orders specifically associated with each supplier. This helps you monitor order status, anticipate deliveries, and manage inventory receiving effectively.
Can I track how much I owe to each supplier?
Yes, Ficos provides clear visibility into your payables. You can view and export the amounts owed to your suppliers, helping you manage payments and cash flow accurately.
How does Ficos help me evaluate supplier reliability?
Ficos offers a Supplier Performance Report. This tool helps you analyze delivery timeliness and payment interactions, allowing you to identify reliable partners and proactively address potential issues like delays or discrepancies.
What if a supplier's details change or I stop working with them?
Maintaining accurate records is simple. You can easily edit supplier details whenever information changes. If you no longer work with a vendor, you can disable their profile to keep your active list current.
Can I export my supplier information and transaction history?
Absolutely. Ficos allows you to export various supplier-related data for record-keeping or analysis. You can export your complete supplier list, export purchase orders for a specific supplier, and export details of amounts owed.
How does Ficos help ensure correct payments to suppliers?
Beyond tracking payables, Ficos provides Unusual Vendor Alerts. These insights can notify you of potential discrepancies or unusual payment activities, promoting smarter and more secure supplier payment practices.
Can I see all the orders placed with a specific supplier?
Yes, Ficos keeps a history of your transactions per supplier. You can easily view and export the complete history of purchase orders placed with a specific supplier directly within the app for easy reference and analysis.
How do supplier payments fit into my overall financial picture in Ficos?
Supplier payables are an integral part of your business finances. Ficos helps you see this connection by integrating supplier cost data into broader financial reporting, such as the Financial Overview Report, giving you a clearer picture of your overall financial health.
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