Simplify Your
Inventory Management
Many shopkeepers struggle with unreliable stock counts and cash flow issues.
Access real-time inventory data, automate reordering, and streamline your operations directly from your phone.
What is Inventory Management?
Inventory management means keeping a close eye on your products so you always have the right items when you need them.
Effective inventory management keeps your business running smoothly by ensuring you have the right products at the right time, avoiding costly shortages or excess, and maintaining healthy cash flow. This clarity lets you reduce waste and focus on growth.
Core Components & Processes
Ficos streamlines inventory management for shopkeepers with essential tools that ensure you have the right stock, at the right time—keeping your business running smoothly.
Real-Time Tracking
✓ Smart Low Stock Alerts
✓ Barcode scanning & Labelling
✓ Product Monitoring & History
✓ Clear, real-time insights
✓ Multi-location monitoring
Always know your current stock levels across every outlet and warehouse.
Orders & Suppliers
✓ Easy Purchase & Sales Orders
✓ Instant stock updates
✓ Efficient receiving
✓ Hassle-free returns
✓ Supplier tracking
Streamline your purchasing and restocking so you can keep your shelves full.
Data & Analytics
✓ Real-time reporting
✓ Demand forecasting
✓ Actionable insights
✓ Debt Management
✓ Stock Anomaly Detection
Leverage data to fine-tune your stock levels, boost sales, and drive smarter decisions.
The Inventory Lifecycle
Managing inventory can be time-consuming and complicated, but Ficos makes it simple. Our all-in-one system automates and streamlines every stage of your inventory process—from receiving new stock to fulfilling customer orders. With Ficos, you get fewer errors, faster operations, and better cash flow, all in a system designed to support busy storekeepers using your phone.
Create purchase orders and when new stock arrives and is checked in, stock is automatically adjusted. This ensures that every product is correctly logged from day one, reducing errors and preventing inventory discrepancies. With accurate stock data, you can avoid ordering mistakes and keep your records reliable.
Ficos categorizes your products and tracks their exact location in real-time, whether in-store or across multiple warehouses. This minimizes lost stock, prevents overordering, and ensures that you always have the right products available when needed.
As soon as a customer places an order, stock is automatically adjusted. This reduces manual errors, speeds up deliveries, and ensures customers receive their products on time, improving customer satisfaction and reducing operational costs. Ficos supports partial payments and customer debt management.
Using real-time sales data and historical trends, Ficos predicts future demand. This allows you to restock at the right time, preventing both overstock and stockouts. As a result, you maintain a balanced inventory, improve cash flow, and reduce waste.
Handling returns and stock adjustments is seamless with Ficos. When a product is returned, the system updates your inventory instantly, keeping your stock records accurate. This prevents losses and ensures you always have a clear picture of available inventory.
Regular stock audits and detailed reports give you a full view of your inventory performance. Ficos helps you spot trends, detect discrepancies, and make informed decisions that drive profitability and efficiency.
By automating every step of inventory management, Ficos saves you time, reduces errors, and gives you complete control over your stock. With real-time data and smart automation, you can confidently grow your business without worrying about inventory issues.
What you can expect
Who Can Use Ficos?
Ficos is designed to help businesses efficiently manage inventory, streamline stock control, and optimize purchasing decisions. Whether you’re in retail, wholesale, or a service-based industry, Ficos keeps your operations running smoothly.
Retail Businesses
✓ Supermarkets & grocery stores
✓ Fashion boutiques & apparel stores
✓ Electronics & mobile shops
✓ Pharmacies & health stores
✓ Convenience stores
✓ Home & furniture retailers
Ficos ensures retailers always have the right stock at the right time, preventing stockouts and overstocking.
Wholesale & Distribution
✓ FMCG suppliers
✓ Food & beverage wholesalers
✓ Electronics & appliance distributors
✓ Automotive parts suppliers
✓ Building materials & hardware wholesalers
Wholesalers use Ficos to manage bulk inventory, track shipments, and streamline purchase orders for a smoother supply chain.
Service-Based Businesses
✓ Salons & beauty parlors
✓ Repair & maintenance services
✓ Restaurants & catering businesses
✓ Cleaning services
✓ Healthcare clinics
Service businesses with inventory needs use Ficos to track stock efficiently, reduce waste, and improve operational control.
Inventory Management Tools
Real-Time Tracking & Data
📝 Real-Time Inventory Insights
Know your stock levels across all outlets at a glance.
📝 Product Monitoring & History
Track every change in your inventory.
📝 Barcode Scanning & Labelling
Quickly update product information using your phone.
📝 Stock Alerts
Get notified when stock levels change unexpectedly.
With these tools, Ficos keeps your inventory data up to date so you can avoid mistakes and focus on your business.
Inventory Reporting
📝 Percent of Inventory Sold Report
See which items are selling fast.
📝 Days of Inventory Remaining Report
Know how long your stock will last.
📝 Inventory Balance Reporting
Compare records with actual stock to catch errors.
📝 Inventory Balance: Store Insight
Optimize your stock levels and pricing.>
These reporting tools help you plan reorders and adjust stock so your business stays efficient.
Orders & Supplier Management
📝 Purchase Orders – Create orders quickly from your phone.
📝 Sales Orders – Process orders and update stock instantly.
📝 Supplier Management – Track supplier details & reordering.
📝 Supplier Performance Report – Resolve delays or payments.
Ficos helps you manage orders and suppliers so you can keep your store well-stocked and efficient.
Performance & Optimization
📝 Inventory & Price Anomalies – Spot unusual changes in stock.
📝 ABC Analysis – Focus on high-sellers and prevent waste.
📝 Slow-Moving Products Insights –
📝 Top Sellers Insights – Identify your best-selling products.
These tools help you optimize your inventory and adjust your strategies to boost sales and reduce waste.
What our customers say
I have managed to track my expenses better and been able to budget and plan better
Nayebare Jenuario
★★★★★Business has never been managed better on an app than with Ficos! No hardware costs, no implementation costs, the LOWEST cost of ownership and business intelligence at your finger tips! Thx Ficos team
Fort High
★★★★★Excellent app Very useful for business
Christian TABARO
★★★★★Frequently Asked Questions
I'm struggling with inaccurate stock counts. How can Ficos help me solve this problem?
Inaccurate stock counts can lead to lost sales or excess inventory. Ficos gives you real‑time tracking so you always know what you have on hand. With smart low stock alerts, barcode scanning, and multi-location monitoring, Ficos helps you keep accurate records and make timely reorders. For more details, check out our Inventory Management Features Overview.
I often face delays and errors with supplier orders. How does Ficos address this issue?
Delays and errors in supplier orders can disrupt your business. Ficos streamlines your orders and supplier tracking so you know exactly when to expect deliveries. By automating purchase and sales orders, Ficos reduces manual errors and keeps your supply chain running smoothly. Learn more in our Introduction to Supplier Management.
My inventory sometimes runs too low or too high. What solution does Ficos offer?
Running out of stock or having too much can hurt your business. Ficos sends smart alerts when your stock levels reach critical points. These alerts, combined with historical data, help you decide when to reorder or slow down purchases. This balance ensures you meet customer demand without tying up too much cash. See our Guide to Interpreting Stock Alerts for more info.
I worry about errors or unusual changes in my pricing and stock. How can Ficos help me catch these problems?
Unexpected changes in stock or prices can signal mistakes or issues like theft. Ficos helps you spot these anomalies by comparing current data with past trends. This way, if a product’s price or quantity suddenly changes, you’re alerted to review and correct it quickly. Check out our Guide to Spotting Inventory and Price Anomalies for clear steps.
I need to prevent overstock and waste. How does Ficos use ABC analysis to solve this problem?
Overstocking and waste are common problems that hurt your cash flow. Ficos uses ABC analysis to group your products based on their importance and sales frequency. This way, you focus on the items that matter most (A-items) and avoid spending too much on items that sell slowly. Learn more about how this works in our ABC Analysis Solution.
How do I know which products are selling well or not? How does Ficos help with this?
Knowing which items sell helps you plan better. Ficos offers a “Percent of Inventory Sold” report that shows you the share of stock sold over time. This report highlights popular items and those that aren’t moving, so you can adjust your orders and marketing strategies accordingly. For more details, view our Percent of Inventory Sold Report guide.
How can I plan my reordering better to avoid running out or having too much stock?
The “Days of Inventory Remaining” report in Ficos estimates how many days your current stock will last based on sales data. This helps you plan reorders more effectively, ensuring you neither run out of products nor overstock them. Read our Days of Inventory Remaining Report for more insight.
How does the Ficos Inventory Balance Report help fix inventory discrepancies?
Inventory discrepancies can cause problems like inaccurate sales data and poor customer service. The Ficos Inventory Balance Report brings all your data together to show the true stock level. It highlights any gaps between what is recorded and what is actually in your store, so you can fix them quickly. For more details, check our Inventory Balance Report Guide.
Why is real-time reporting so important for managing my inventory?
Real-time reporting is crucial because it gives you instant updates on your stock. This means you can immediately react to changes—such as sudden sales spikes or low stock alerts—without waiting for end-of-day reports. This helps you maintain accuracy, meet customer demands, and make informed decisions on reordering. Ficos’ real-time data keeps your business agile and efficient.
What kind of support and training does Ficos provide to help me use the system effectively?
Ficos is built for busy shopkeepers and comes with extensive support. You have access to easy-to-follow guides, video tutorials, and a responsive customer support team ready to help with any issues or questions. This ensures you can set up and use the system quickly and get the most out of its features.
How customizable is Ficos to meet my shop’s unique needs?
Ficos is designed to be flexible. You can customize dashboards, alerts, and reports to match your specific workflow. This means you can set your own reorder points, track details unique to your products, and adjust the system to fit your store’s operations. This level of customization helps you manage your inventory exactly the way you need.
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