
Mastering Product Categories: A Guide for Store Owners #
Hey there, shopkeeper! Managing product categories is a vital step in keeping your store organized and customer-friendly. With Ficos, you can add, edit, and disable categories effortlessly, ensuring your inventory is easy to navigate. Let’s dive into this simple guide that will help you streamline your inventory management. Ready to organize your shop like a pro? Let’s get started!
Why Organizing Products into Categories Matters #
Product categories do more than just make your inventory look neat. They:
- Enhance Navigation: Customers and staff can quickly find items, improving their experience.
- Simplify Management: Categorized inventory is easier to track and update.
- Boost Sales: Grouping similar products can encourage cross-selling and upselling opportunities.
Well-organized categories set the foundation for an efficient and profitable store.
Step 1: Adding a Product Category #
Here’s how to add a new product category:
- Navigate to Product Categories:
- Go to your dashboard and scroll to the Business Manager section.
- Select Inventory, then tap the view more icon (three vertical dots).
- Choose Manage Categories to open the Product Categories screen.
- Start Adding a New Category:
- Tap the plus icon (+) in the top-right corner to open the Add Product Category screen.
- Enter a descriptive name for your category, such as “Electronics” or “Seasonal Products.”
- Optionally, add a short description for better clarity.
- Save Your Category:
- Tap Save Product Category.
- Your new category will appear in the list, ready to assign to products.
Step 2: Editing a Product Category #
Need to update a category? Follow these steps:
- Access Manage Categories:
- Go to Inventory and open Manage Categories using the view more icon.
- Select the Category:
- Locate the category you want to edit. Tap the view more icon next to it and select Edit Category.
- Make Changes:
- Update the category name or description as needed.
- Save Updates:
- Tap Save Product Category. Your changes will be applied instantly.
Step 3: Disabling a Product Category #
If you no longer need a category, you can disable it:
- Access the Manage Categories Section:
- Go to Inventory and select Manage Categories.
- Select the Category to Disable:
- Search for the category or locate it in the list. Tap the view more icon and choose Disable Category.
- Confirm Disable Action:
- A confirmation popup will appear. Enter a reason for disabling, then tap Yes, Disable.
- Update Affected Products:
- Reassign products linked to the disabled category to active categories to maintain inventory consistency.
Note: Disabling a category will permanently remove it. Ensure that all associated products are updated before confirming.
Tips for Managing Categories #
- Use logical names: Choose names that are easy to understand and relevant to the products.
- Review regularly: Update categories as your inventory evolves to stay organized.
- Leverage descriptions: Add helpful descriptions for clarity and searchability.
Conclusion #
Organizing your products into categories is a simple yet impactful way to optimize your inventory. By following these steps, you’ll create a streamlined system that benefits both your staff and customers.
Frequently Asked Questions #
Can I assign multiple products to a single category at once? #
Currently, Ficos does not support bulk assignment of products to categories. Each product must be assigned individually during setup.
Is there a limit to the number of categories I can create? #
No, Ficos allows you to create unlimited categories, ensuring flexibility to meet your inventory needs.
Can I export or back up my category data? #
Currently, Ficos does not support direct exporting of category data. However, you can explore exporting product-related data, which includes category details, using the Exporting Products or Inventory Guide.
How do categories interact with stock management features? #
Categories are used to group products, which can then be monitored through Ficos’ stock management features.
What happens to products linked to a disabled category? #
When a category is disabled, products linked to it remain in your inventory but will not display a category until reassigned. Ensure all products are updated to active categories to maintain organization. Read the Editing Product Details Guide for instructions on reassigning categories.
Can I create subcategories within a main category? #
Currently, Ficos does not support subcategories. You can create separate categories for better organization.
How can I organize seasonal or promotional items? #
For seasonal or promotional items, create dedicated categories such as “Seasonal Offers” or “Holiday Specials.” This helps in easy identification and promotion.
Are there any tools to analyze category performance? #
Yes, you can use reports such as the Sales by Category Report to analyze the performance of each category. For detailed insights, check out the Sales by Category Guide.
Can I link categories to promotional campaigns? #
While categories are not directly linked to promotional campaigns, you can use them to group items for targeted discounts or offers.
How do I recover from accidental category deletion? #
Unfortunately, deleted categories cannot be restored. However, affected products remain in your inventory without a category. Recreate the category and reassign products as needed.
Organizing your inventory is key to running a successful store. The Product Categories Feature in Ficos simplifies inventory management, improves customer navigation, and boosts efficiency. Whether you’re creating new categories or updating existing ones, this feature helps you streamline product organization and ensure a seamless shopping experience. Let Ficos empower your business to thrive!
What our clients say #
I have managed to track my expenses better and been able to budget and plan better

Nayebare Jenuario #
★★★★★Business has never been managed better on an app than with Ficos! No hardware costs, no implementation costs, the LOWEST cost of ownership and business intelligence at your finger tips! Thx Ficos team

Fort High #
★★★★★Excellent app Very useful for business

Christian TABARO #
★★★★★How it Works #
Step 2: Setup your Store #
Complete your store profile, setup your products and start selling.
Step 3: Thrive & Excel #
Enjoy smoother operations, reduced costs, and increased profits for effortless success.